This document sets out JJ Medics complaints policy and is aimed at customers, learners and all interested parties who encounter a direct or indirect service from JJ Medics. It covers complaints which learners, members of the public or customers may wish to make in relation to the qualifications and associated services offered by JJ Medics.
If you are unhappy about the way an assessment was managed and you suspect malpractice may have occurred you should send your concern to us in accordance with the arrangements in our Malpractice and Maladministration Policy.
We will review the policy and its associated procedures annually as part of our self-evaluation arrangements and revise it as and when necessary in response to customer, learner or regulatory feedback.
How Should I Complain?
You should first try to sort out any problem at the earliest opportunity by speaking to the person who dealt with you. If they cannot help or you wish to speak to someone else, you can ask to speak to the Manager.
If this is not possible, or if you are not satisfied with the help provided by the Manager, please send a written complaint. You should complain in writing, normally within one month of the event you are complaining about and address it to us at the contact details outlined at the end of policy.
What Details Do I Give?
When you contact us, please give us your full name, contact details including a daytime telephone number along with:
What Will Happen?
We will acknowledge receipt of your complaint within 5 working days, letting you know who is investigating your complaint.
We aim to investigate the complaint within 30 days. If your complaint is more complex, or involves people who are not available at the time, we may extend this to 60 days. We may contact you within this period to seek further information or clarification (in some instances we may recommend a meeting). At the end of the investigation we shall write/email to inform you of our decision.
What Happens if my Complaint is Upheld?
If any part of your complaint is upheld we will of course apologise and give due consideration to how we can improve our service and arrangements - for example, by reviewing our procedures to assess the impact on our arrangements and assessment process (if relevant) or arranging for staff training. In extreme circumstances, disciplinary procedures may be exercised where the performance or behaviour of our staff is deemed inappropriate.
What if I Disagree?
If you disagree with the decision the first point of call is the Manager. If you are still unhappy with the decision taken by JJ Medics in reviewing the complaint you can then take the matter through our Appeal arrangements which our outlined in our Appeals Policy.
You may also complain directly to the relevant awarding organisation;
If you’ve any queries about the contents of the policy, please contact us on 0870 240 0202 or via email at firstname.lastname@example.org.